Dates and Times	Set-up/Break-down
Application Options	Booth Fees
Deadline	Show Standards
Jury Process	Rules & Regulations
Booth Display	Host Hotel
Camping	Sales Tax
Contact Us	Media/Advertising Partners

Old Town Art & Craft Show

Francis Field (outdoors)
25 West Castillo Drive
Saint Augustine, FL

Directions

Dates:
Winter ~ Saturday & Sunday, December 29 - 30, 2012
Spring (2013) ~ Saturday & Sunday, March 23 - 24, 2013

Show Hours:
Saturday ~ 10:00 am - 5:00 pm
Sunday ~ 10:00 am - 5:00 pm

Set-up:
Friday ~ 10:00 am - 7:00 pm. Please check-in at the registration tent for your space assignment prior to unloading.

Break-down:
Sunday ~ 5:01 pm - 9:00 pm. All exhibits must be removed from the field by 9:00 pm. Exhibit area must be left clean and free of trash at breakdown. Driving onto the field will not be permitted until all customers have left the area.

Correspondence:
In the interest of "going green" and reducing our use of paper products, all correspondence will be sent via email. Please include a valid email address on your application.

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There are three options for submitting applications. Please choose whichever is most convenient.

How to apply online

Holiday Art Shows Online Application

www.Zapplication.org

Print Application

Application Fee ~ $25.00 per show

10 x 10 single booth ~ $225.00
10 x 15 booth and a half ~ $337.50 (very limited)
10 x 20 double booth ~ $450.00 (limited)

Corner ~ $50.00
Late fee ~ $50.00

Winter - Print applications must be postmarked by September 7, 2012 to avoid late fee. Zapplication applications close at midnight September 7, 2012.

Spring - Print applications must be postmarked by January 11, 2013 to avoid late fee. Zapplication applications close at midnight January 11, 2013.

Late fee:
Late fee: $50.00. Booth fees must be received in our office prior to the deadline to avoid the late fee. Applications submitted after the deadline without the late fee will not be juried.

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All items offered for sale must be the original work of the exhibitor. The work exhibited and booth design must be consistent with the quality and style of work represented in the submitted images.

We have an ongoing jury process with a monthly review of applications. Each category is juried individually. Accepted exhibitors will be notified of acceptance within 60 days from receipt of application. A wait list is kept by category.

Images:
For those applying using the print application or Holiday Art Shows online application - submit your images via email; three of your work and one of your booth in jpg format, to: lynn@holidayartshows.com.

Booth displays are to be professional, neat and attractive. Canopies must be white. Tables must be covered to the ground.

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1. All items for sale must be the original work of the exhibitor. No buy/sell, imports, kits, or commercial products. NOTE: Management reserves the right to remove any exhibit/exhibitor without refund and without recourse.
2. Items exhibited and offered for sale must be consistent with submitted images. You will be asked to remove any items in your booth NOT approved during the application process.
3. Exhibitors may not sublet or share booth space.
4. An accepted application is a commitment to show. Cancellations must be in writing and submitted to our office 45 days prior to the show. A refund or credit will be considered on a case by case basis and only if contracted space can be reassigned to another invited exhibitor. No credits or refunds within 45 days of show. A $50.00 cancellation fee will be deducted from any refund/credit issued.
5. $35.00 fee for all returned checks.
6. Extension cords must be heavy duty three-pronged type and taped securely to the floor/ground.
7. Exhibits/exhibitors must not extend beyond allotted 10 x 10 space.
8. Exhibitors may not advertise “sale” items or discounted work. No hand written signs.
9. No open flames at indoor booths.
10. Submitted images may be used for publicity purposes. Receipt of images grants permission.
11. Security will be provided, however, Holiday Art Shows, Inc. shall not be liable or responsible for any items lost, stolen, or damaged.
12. All Exhibitors selling consumable products (prepared foods, soap, any product consumed in or on the body) must have valid commercial general liability insurance in the amount of $1,000,000 (one million dollars). A certificate of insurance must be provided within 30 days of acceptance listing Holiday Art Shows, Inc. as named insured.
13. Holiday Art Shows reserves the right to make final interpretation of all rules.

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Holiday Inn Express
2300 SR 16
Saint Augustine, FL 32084
(904) 824-5151 (Call for reservations)

The group rate for our host hotel is $70.00 per night for a double queen room.

The brand new Holiday Inn Express and Suites - St. Augustine North provides guests with a host of convenient features and amenities to keep you comfortable and connected, including a 24-hour business center, a spacious heated indoor pool, on-site fitness center, Suite Shop with drinks, snacks and sundries, and a hot complimentary breakfast to get you going each morning.

Enjoy their spacious guest rooms loaded with modern features and amenities, including complimentary high-speed Internet (wired and wireless), a microwave and refrigerator, high-definition television with an array of HD channels, and a work desk.

They are located off I-95 at exit 318, amid a vast array of dining options and within walking distance of the St. Augustine Outlets. Mention you are with Holiday Art Shows - Old Town Art & Craft Show.

NOTE: Book early, this is a very busy holiday weekend!

Map and Directions

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There is no overnight camping within the city limits. We can highly recommend two local campgrounds; North Beach Camp Resort or Anastasia State Park. Both are just a short drive from the show and offer spacious campsites with full hookups.

North Beach Camp Resort

Anastasia State Park Reservations

Exhibitors are responsible for collecting and remitting sales tax to the Florida Department of Revenue. Forms are available here. Saint Augustine sales tax rate is 6%.

Many thanks to our 2012 Supporting Sponsors!

We are planning a very aggressive advertising and marketing campaign which will include; newspaper, magazine, signage, banners, radio, posters, fliers and social networking in the Jacksonville area, as well as Saint Augustine.

If you have further questions please don't hesitate to Contact Us.

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